Information for Students & Parents
Departments:
Accounts Payable
Central
Services (Copy/Mail)
Payroll
Purchasing
Below you will find Business Services information related to:
TUITION & FEES |
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 Academic
& Personal Leave | Withdrawal |
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REFUND POLICY |
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| Return
of Title IV Funds | Credit Balances |
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GENERAL STUDENT ACCOUNT INFORMATION (Insurance | Books | CatCard | Credit Cards | Miscellaneous Fees | Vehicle Registration | Transcripts | Fire or Theft ) |
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During the summer preceding the academic year, each student receives a complete bill for tuition and fees. Scholarship and grant awards from Davidson College, loans for which the parent or student have applied, and federal and state sources are noted on college bills. Outside awards, campus jobs, and loans which have been offered but have not been applied for are not shown as credits. Advance payment by mail is required, as it is easier for both the student and the college.
The fees for the
2006-2007
academic year are as follows:
Required student charges (tuition, student activity fee) $30,194
Room (double) $4,536
Meals (full board) $4,054
TOTAL: $38,784
Fees are payable in
two installments: August 11 and December 22.
(Davidson College collects fees in two installments, but it recognizes
the need, or preference, of many parents to pay on a monthly basis. Educational
Computer Systems, Inc. (ECSI) is the college’s approved payment
plan company. Information may be obtained at
www.ecsi.net or by calling
1-888-549-3274.)
Please note: Davidson College does not accept credit card payments for tuition, room, meal plans, and fees. An orientation fee for new students ($100 for first-year students and transfers) is included in the fall semester billing. Other fees may also be required. See Additional fees.
A student who is unable to pay fees in full by the installment due date must contact the Business Services Office prior to that date. No student will be allowed to return for any semester if his/her account is not paid in full or if arrangements to use the college approved payment plan have not been made prior to the due date. There is a $25 penalty charge for late payment. Interest charges at 18 percent per annum are also assessed on late payments.
In order to graduate and receive a diploma, all financial obligations to Davidson College must be paid in full. Furthermore, no official transcripts will be released until a student has met all financial obligations to the college.
Students who enter at the beginning of the spring semester will be billed one-half of the required student charges, room, and meal fees listed above.
After the tenth day of classes, no refunds on tuition or room rent will be made. Fees paid in advance for subsequent semesters for which a student does not register will be refunded in full subject to the notification deadlines noted in the “Academic and Personal Leave” policy that follows. Fees for meals are refunded on a pro-rata basis determined by the week of withdrawal.
The usual
fee includes:
1) Room Rent
Room rent is $4,536 for double occupancy. Singles and suites cost $5,477.
Martin Court Apartments rent is $5,675. All students are required to live
on campus for their entire college career unless officially excused by
the Director of Residence Life.
2) Board
A full board plan based on 19 meals per week is required for all first-year
students during the fall semester. The second semester, first-year students
may choose from the 19-meal plan or an identically priced 16-meal plan.
The 16-meal plan provides additional food points (Bonus Bucks) to be used
in any of the campus food locations (Commons, Union Café, Wildcat
Den, and vending machines). Upper-class students may choose from a variety
of meal plan options each semester. The college does not provide meals
during semester or holiday recess periods. Meal plans may be changed without
penalty during the first week of classes. After that time, a student incurs
a 15 percent charge when changing to a lower meal plan or canceling a
meal plan altogether.
3) Routine medical care
Routine medical care (not full health service) is available at the Student
Health Facility. The college contracts with a nearby medical group for
provision of part-time medical services at the Student Health Facility.
Male and female physicians rotate scheduled appointments during “sick
call” on weekday afternoons. They also provide after-hours emergency
consultation to our nurses.
The college’s professional staff of registered nurses (RNs) are on duty at the Student Health Facility on weekdays from 7:30 a.m. until 9:30 p.m. Overnights and weekends, an on-call nurse is accessible to students by pager (704-337-7047) to assess the need for immediate face-to-face evaluation, regular sick call assessment, or referral to a local hospital emergency room.
Outpatient services provided at the Student Health Facility are free of charge, with the exception of laboratory tests and for supplies and medications costing more than $10. Students are also financially responsible for any additional medical services, such as X-rays, performed at other medical facilities.
When observational
or recuperative needs of an ill student render residence hall housing
inadequate, the Student Health Facility has the capacity to accommodate
overnight/weekend inpatient (“infirmary”) students. For this,
there is a comprehensive charge of $25 per day, which covers meals, routine
medications, bandages, and other supplies. All Student Health Facility
charges are billed directly to the student’s college account.
4) Laundry
The college laundry furnishes bed linens to students, and provides wash,
dry and fold services of everyday laundry. Washing and pressing of shirts
and blouses is included in this service. Students who fail to return their
bed linens directly to the front counter at year’s end will be charged
replacement cost. Dry cleaning, pressing, alterations and the laundering
of large pieces (sleeping bags, blankets, quilts, etc.) are available
at competitive prices.
5) Mailbox
A mailbox is provided at the Davidson College Post Office.
6) Activity Fee
The fee is for student publications, student government, and social and
cultural activities.
Additional
fees include:
1. Applied music fee
The hour-per-week applied instruction for majors in the Department of
Music is covered in the usual fee, but there are separate charges for
additional instruction or for private lessons for those who are not music
majors. Fees per semester for individual instruction in voice, piano,
organ, or orchestral instruments are: one-hour lesson per week $600 and
one half-hour lesson per week $340. Charges are $20 per semester for use
of practice facilities and $15 per semester for use of orchestral instruments.
2. Student accident and sickness insurance
All students attending Davidson are automatically enrolled in the insurance
plan. The $370 fee is charged to each student’s account. Students
covered by comparable insurance may be exempted from the student insurance
program by submitting a signed waiver request form on or before August
11th.
3. Enrollment deposit
All students are required to make a $300 deposit prior to enrollment.
This deposit is maintained on account during the student’s enrollment,
and is refunded, net of fees and fines, following graduation. A student
must maintain the $300 enrollment deposit in order to be granted on-leave
status.
4. Study abroad administrative fee
A student studying abroad on a non-Davidson program for a semester or
year is charged a non-refundable $350 administrative fee. This amount
is billed to the student’s account when the completed “leave”
request form is submitted to the Registrar and Business Services.
A student who wishes to take academic or personal leave from Davidson College may do so upon approval from the Registrar or Dean of Students. Guidelines are available from the Registrar. After March 15, a penalty of $250 is charged if a student receives approval for academic or personal leave beginning the following fall semester. A $500 penalty applies after June 15. In like manner, a penalty of $250 is charged if a student notifies the Registrar after November 1 that he or she does not intend to enroll for the spring semester, and a $500 penalty applies after January 1.
A student studying abroad on a non-Davidson program must pay the non-refundable $350 administrative fee. (See 4 above.) A student must pay his or her account in full and maintain the $300 enrollment deposit in order to be granted on-leave status.
A student is charged $250 if the student notifies the Dean of Students after March 15 that he or she plans to withdraw from the college. After June 15, the charge is $500. If during the fall semester a student notifies the Dean of Students after November 1 his or her intention to withdraw from the college there is a $250 charge. After January 1, the charge is $500.
In order to receive a refund of the $300 enrollment deposit, a student’s account balance must be paid in full.
Deferred Payments
Davidson College collects fees in two installments, but it recognizes
the need, or preference, of many parents to pay on a monthly basis. Educational
Computer Systems, Inc. (ECSI) is the college’s approved payment
plan company. Information may be obtained at
www.ecsi.net or by calling
1-888-549-3274.
Davidson’s policy is to refund 100 percent of tuition or room rent if a student withdraws before the tenth day of classes. Otherwise, no refund of tuition or room rent is made. Fees for meals are refunded on a pro-rata basis as determined by the date of withdrawal.
The college offers tuition-refund insurance through AWG Dewar, Inc. Detailed information may be obtained by calling 617-774-1555.
In accordance with
federal law, if a student who is a recipient of Title IV grant and/or
loan funds (Federal Pell Grant, Federal Supplemental Educational Opportunity
Grant, Federal Perkins Loan, Federal Stafford Loan, Federal PLUS Loan)
withdraws during a payment period, Davidson College must determine the
amount of Title IV funds the student has earned. That amount is determined
by a formula established by federal law.
If a student has received less Title IV funds than the student has earned,
the student may receive the additional earned funds. If the student has
received more assistance than he or she earned, the excess funds must
be returned.
If the student withdraws before completing 60 percent of the payment period,
the amount of assistance that a student has earned is determined on a
pro-rata basis. For example, if a student completes 30 percent of the
payment period, the student has earned 30 percent of the assistance he
or she originally was scheduled to receive. Once a student completes more
than 60 percent of the payment period, the student has earned all of the
assistance.
If a student has received excess funds, Davidson College must return a
portion of those funds equal to the lesser of (1) the institutional charges
multiplied by the unearned percentage of the student’s funds, or
(2) the entire amount of the excess funds. After Davidson has allocated
the funds for which it is responsible, the student must return the remaining
amount.
Unearned Title IV funds returned by the institution and/or student must
be returned in the following order: Unsubsidized Federal Stafford loans,
Subsidized Federal Stafford loans, Federal Perkins loans, Federal PLUS
loans received on behalf of the student, Federal Pell Grants, Federal
Supplemental Educational Opportunity grants, other grant or loan assistance
authorized by Title IV.
Detailed rules and laws related to these calculations are available upon
request from the Office of Admission and Financial Aid.
A student generally may receive a distribution of a credit balance from his/her account only once during each semester. After the conclusion of the late drop/add period, a student may request a refund in the Business Services Office. Normally, refunds are issued within two weeks of the request date. However, no funds will be issued until the student has an actual credit balance on his/her account. Refunds for Federal Title IV recipients are made in accordance with the refund policy specified by the U.S. Department of Education.
GENERAL STUDENT ACCOUNT INFORMATION
Insurance
All currently enrolled students are required to purchase
student health insurance or provide a written waiver verifying adequate
coverage by August 11.
Books
Books and other supplies are available at the Davidson College Bookstore.
Purchases may be made with cash, VISA, MasterCard or American Express or through the CatCard
Services Office declining balance charge system. The cost of books varies
with the course of study and ranges from $900 – $1,000 per year.
CatCard
The ‘CatCard’ is an all-purpose identification card that can
be utilized throughout campus. A magnetic stripe on the CatCard provides
access to the residence halls, the Library, Baker Sports Complex (recreation
and spectator uses), and several academic buildings. The CatCard also
holds meal plan information and declining balance funds.
Students and parents may deposit money at the CatCard Services Office (or via phone with a credit card) into a declining balance account that allows students to make purchases without using cash at all on-campus dining and retail locations and in some vending areas. It may be used at the College Union for purchases ranging from concert tickets to video rentals. The CatCard is also accepted for delivery purchases from a limited number of local restaurants.
An upcharge fee of
$10 is taken from the first deposit of each school year. Because federal
and state banking regulations govern card transactions, students or parents
may withdraw funds from the declining balance account for only two reasons:
1. Graduation or withdrawal of student from Davidson College.
2. For year end refunds (requested during the last 15 days of the academic
year).
Lost or damaged cards
are replaced for a fee at the CatCard Services Office in the lower level
of Belk Residence Hall during regular business hours Monday–Friday.
Credit Cards
Davidson College does not accept credit cards for payment of tuition, fees, room and board. However, Visa, MasterCard and American Express are accepted for making CAT Card deposits and at the College Bookstore.
Miscellaneous fees
Students pay fees for late registration, late drop/add, library fines,
damaged property, parking fines, lost post office keys, etc., when incurred.
A penalty of $20 will be charged on all returned checks.
Vehicle
registration
A fee of $50.00 will be charged to register each vehicle kept on campus.
Transcripts
There is a fee of $3 for each transcript. An additional fee will be assessed
if special (express) mailing costs are necessitated by last-minute requests.
Fire or
theft
The college assumes no responsibility for damages or loss of personal
property due to fire, theft, or other casualties. The student’s
personal or family property and casualty insurance will normally provide
limited coverage for such a loss.
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