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Purchasing

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Policies & Procedures

Information for Vendors

Business Services Listens to You

The Office of Purchasing at Davidson College coordinates campus-wide purchasing for faculty and staff. We facilitate cost effective use of college funds through carefully negotiated and maintained vendor partnerships.

Purchasing (extension 2700) can assist you with these and other issues:

Arranging travel services	Ordering office supplies
Getting a cellular phone	Getting a pager serviced
Handling a billing problem	Deciding where to purchase paper
Buying office furniture	Getting a typewriter repaired
Buying or leasing a copier	Finding a vendor for a product

Functions of Purchasing (summary)

Analyzing, prioritizing, and regularly reviewing campus purchasing needs and contracts
This encompasses vendors for travel, office supplies, furniture, paper, copiers, mailings, pagers, cellular phones, shredding services, purified drinking water, printer cartridges, typewriter repairs, and others as needed.

Arranging and managing contractual agreements between the college and selected vendors
This involves Requests for Proposals (RFPs), interviews, site visits, and presentations. We also review and analyze monthly, quarterly, and yearly vendor management reports to ensure the terms of contracts are being fulfilled.

Developing and maintaining purchasing standards and procedures to ensure campus-wide quality, cost control, and consistency of service
Our policies address topics that include travel arrangements, online ordering of office supplies, and "cost-per-copy" copier leases.

Serving as liaison between the college and its vendors
This ensures that purchasing issues, such as pricing and service, are handled appropriately and most efficiently.

Planning and coordinating both on-site and off-site opportunities for college employees to become acquainted with our vendor partnerships and the goods and services they provide
This includes vendors shows, seminars, and visits to distribution facilities.

Supervising and managing the functions of Central Services (copy center and post office)
Purchasing oversees employee hiring and supervision, equipment and supply purchases, and the timely handling and delivery of services to campus.

Purchasing Policies and Procedures

Purchasing Preferred Vendor Information

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