Davidson College - Business Services

For instructions on entering hours using WTE, click here: Web Time Entry
For instructions on approving timesheets using WTE, click here: Supervisor Instructions

WTE for Salaried Employees

For instructions on entering vacation and sick time (leave time) using WTE, click here: Web Leave Reporting - detailed instructions
For instructions without Banner screens, click here: Web Leave Reporting - condensed version
For instructions on approving leave time, click here: Supervisor Instructions

WTE for Students

For instructions on entering hours using WTE, click here: WTE- Students
For instructions on approving timesheets using WTE, click here: Supervisor Instructions

Payment Schedule
College employees are paid on a bi-weekly or monthly basis. All regular employees must have checks directly deposited to an institution of their choice. Direct deposit ensures that net pay will be deposited and available for transactions when the bank opens on payday. Employees may even choose to have their deposit split between two accounts and/or two banks. To arrange direct deposit, employees should bring a voided check or deposit slip for each account to Business Services.

Hourly (non-exempt) Payroll All regular and temporary hourly (non-exempt) employees (employees who complete timesheets) are paid every other Friday. Time must be approved via the web by 12:00 PM the Monday morning following the end of the bi-weekly pay period. Payment is processed and available after 8:30 AM on Friday.

Salary (exempt) Payroll All regular salaried (exempt) employees are paid on the last day of each month. If the last day falls on a weekend or college holiday, direct deposit amounts will be available on the preceding workday.

Student Payroll Student employees are paid on the 15th of every month. The first student payroll is October 15th; the last is June 15. Timesheets are due on the 4th of the month. Timesheets may sent through campus mail, but Payroll can not be responsible for delayed delivery.)

Paycheck Deductions

Mandatory deductions made from the salary checks of employees include federal and state income tax, Social Security contributions, Medicare, and garnishments for unpaid federal, state, county or municipal taxes.

If authorized by the employee, Davidson will deduct certain amounts from an employee's gross wages. Deductions for insurance must be approved by a Human Resources office staff member. Additional deductions occur due to authorizations submitted to Business Services by other departments (e.g. Laundry, Information Technology Services, Institutional Advancement, etc.).

The employee should complete a new tax withholding form at Business Services upon:
(1) Change in number of exemptions;
(2) Reaching age 65 (if an additional exemption is desired);
(3) Change in marital status;
(4) Failure to qualify for claiming tax exempt status (W-4E or NC-4E) under Federal and/or State regulations (Employees must re-file each year as eligible).

W-2s
We are legally required to mail W-2s by January 31. We will notify you by e-mail when forms are completed so employees may pick them up in person. You may only pick up your own W-2 form.

Final Paycheck when Leaving College Employment
All voluntary and required deductions will be withheld from an employee's final paycheck. A person leaving college employment must pay all outstanding charges and billings in full.

Payroll Forms

Direct Deposit Form

Use this form to enroll for direct deposit or to change direct deposit information. If you have any questions about this form, contact Payroll at x2461
Download Direct Deposit form in Word format

Student Employment Authorization Form

Download Student Authorization Form in Word Format

STIPEND FORMS:
Grant-Funded
Salaried

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