Accounts Payable Voucher

Use this form to request payment of an invoice.  Please note that capital projects/purchases in excess of $5,000 must be approved prior to payment.  See Capital Project/Purchase Authorization Form directly below.  If you have any questions about this form, contact Accounts Payable at x2206 

Download AP Voucher in Excel format

Cash Advance Form

Davidson College prefers that expense be paid via direct billing by the vendor or via credit card.  However, in certain circumstances, cash advances will be approved.  Use this form to request a cash advance.  (Please click to read our Cash Advance Policy)

Download Cash Advance Form in Excel format

Capital Project/Purchase Authorization Form

This form is required for all capital projects or purchases with a total cost of $5,000 or more, including an aggregate purchase for multiple capital items that individually are less than $5,000.  Capital items include expenditures for new construction, building renovations and additions, scientific, office & plant equipment, and technology-related items that will benefit a department for at least 3 years.    If you have any questions about this form, contact the Assistant Controller at x2066
On-line Capital Project Authorization Form *NEW* When you submit this form, your department head will get an email from Capital Project@Davidson.edu with a link to the form.  They will need to open the link, approve the form online and forward the form to the next approver.  For more detailed instructions, review the Capital Project and Purchases memo. 

To view the status of your online form, click here:  Capital Project Form Status

Cash Receipt Form

Use this form if you need to have check or cash to be deposited.  If you have any questions about this form, contact the Cashier at x2065
Download Cash Receipt form in Excel formal

Central Services Forms

Central Services forms include the Copy Request Form, the Mail Services Info/Charge Sheet and the Stamp Voucher Request Form, which can be found on the Central Services web page.

Credit Card Application

Use this form to apply for a College credit card.

Download Corporate Credit Card application in Word format - print, complete and return to Nancy Barrier

Customer Draft Form

Use this form to have customer accounts with Davidson (i.e., CatCard charges) drafted from your bank account. 

Download Direct Deposit form in Word format - print and complete

Direct Deposit Forms

Use this form to enroll for direct deposit or to change direct deposit information.  You may either print the form out and complete or you may use a fill-in form to complete online and then print.  If you have any questions about this form, contact Payroll at x2461.  Please note that submitting this form to Payroll will not automatically update your banking information for cat card charges.  If you would like that information to be updated as well, please inform Payroll.
Download Direct Deposit form in Word format - print and complete

Fill-in Direct Deposit

Foreign National Information Form

Please read our procedures under Payments to Non-U.S. Citizens on our Accounts Payable FAQs page for an overview of payments to non-residents as well as a step-by-step list of instructions to follow  Use this form as the starting point if you will be paying a non-U.S. resident.  The information obtained via this form will be used by Business Services to (1) determine if we can pay the individual and (2) determine if additional forms are necessary.  If you have any questions about this form, contact Payroll at x2461.
Download Foreign National Information Form in Word format

Interdepartmental Transfers Form

Use this form to transfer funds between departments.  Form must be signed by the both the department receiving the funds and the department releasing the funds.  If you have any questions about this form, contact the Office Assistant at x2208
Download Interdepartmental Transfers form in Word format

Journal Entry Form

Use this form to submit a journal entry.  If you have any questions about this form, contact the Office Assistant at x2208.
Download Journal Entry form in Excel format

Grants Related Journal Entry Form

Use this form to submit a journal entry that involves a grant account.  If you have any questions about this form, contact Grants and Contracts at x2181.

Download Grant Related Journal Entry form in Excel format

New Vendor Request/Substitute W-9 Form

This form must be completed in order to add a vendor to Banner.  (U.S. Residents only; foreign nationals must fill out the Foreign National Form listed above). Note that a Substitute W-9 Form is a part of this document and replaces the IRS Form W-9

Download New Vendor Request/Substitute W-9 form in Word format

Travel Reimbursement Form

Use this form to report travel expenses and request reimbursement.
Download Travel Reimbursement form in Excel format

Student Employment Authorization Form

Use this form if you will be hiring a student employee

Download Student Authorization Form in Word Format