Alterations to Facilities |
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Animal Subjects Research |
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Computer Purchases |
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Curriculum Development |
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Equipment |
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Equipment Insurance |
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Hazardous Waste Management |
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Human Subjects Research |
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Sabbaticals or Leaves of Absence |
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| Alterations to Facilities | |
| Projects
requiring major modification to existing facilities must be resolved at
the departmental level and approved at the administrative level. The Grants
and Contracts Office requires a written cost estimate from the
director of the physical plant for any proposed structural modification
prior to proposal submission. The cost and feasibility of minor alterations
to existing laboratory space should be discussed at the departmental level
with input from the director of the physical plant. Projects requiring space beyond the departmental allocation must be discussed with the department chair and the director of the physical plant and receive approval from the vice president for academic affairs. |
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| Animal Subjects Research | |
| Policies
and procedures established by the Institutional Animal Care and Use Committee
(IACUC) in accordance with OPRR’s Guide for the Humane Care and Use of
Laboratory Animals, must be met by all faculty, staff and students working
with warm-blooded, vertebrate animals. Research projects involving the use of animals must receive formal review and approval from the IACUC prior to proposal submission. Individuals should submit protocols well in advance of proposal deadlines in order to allow sufficient time to review and, if necessary, revise research protocols. There are no circumstances that would permit the procurement of animals or the initiation of a research project without formal IACUC review and approval. After the principal investigator receives formal approval of his/her research protocol, the Grants and Contracts Office prepares a "single project assurance" for inclusion in the research proposal. Davidson College employs a full-time animal care technician certified by the American Association for Laboratory Animal Science (AALAS) to maintain and oversee all aspects of animal care and use in teaching and research. The technician is available to answer questions and provide guidance concerning the maintenance of laboratory animals. Individuals should contact the IACUC Chair, Dr. Verna Case, for a copy of the Faculty Handbook for the Use of Animals in Research Testing or Teaching at Davidson College. Additional information on the use of animals in research is available at http://www.bio.davidson.edu/programs/animal/index.html. |
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| Computer Purchases | |
| Computer equipment and peripherals listed on grant budgets will be reviewed by ITS to ensure that the equipment is suitable for campus computing and compatible with the campus network. Computers that do not meet minimum institutions standards are not guaranteed ITS support. | |
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| Curriculum Development | |
| In accordance
with the Educational Policy Committee’s (EPC) policy on curriculum revision,
proposals containing any or all of the following elements of curriculum
development are subject to review by the EPC prior to proposal submission: 1) The establishment of a new course projected to be offered more than once; 2) A new core, a new major or a new graduation requirement; 3) Release time for more than one member of the faculty. It is the faculty member’s responsibility to submit the required information to the EPC early in the proposal planning process. Sufficient time should be allowed to address any EPC concerns. Individuals should contact the EPC Chair for specific procedures. |
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| Equipment | |
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wishing to include the purchase of major equipment should consult with
the department chair well in advance of proposal submission to ensure
that adequate space and access will be available and that maintenance
and service costs can be absorbed by the department or other designated
source. The installation of major equipment requires written approval
and a cost estimate from the director of the physical plant. Cost estimates
must be received by the Grants and Contracts Office prior to proposal
submission. In accordance with federal regulations and institutional policy,
individuals must certify that the proposed equipment is: 1) Not a duplicate of current equipment; 2) Necessary for the research supported by the grant; 3) Not reasonably available and accessible; and 4) Of the type normally charged as a direct cost. In the case of computer purchases, the principal investigator or project director should request the most recent faculty computer configuration supported by the Computer Services Center. Care should be taken to ensure compatibility with existing campus systems. |
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| Equipment Insurance | |
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should note the following categories of insurance coverage for equipment: Equipment Housed on Campus Equipment housed on campus is covered under the College’s general insurance policy as long as it remains on campus. No additional insurance is required unless the equipment has an unusually high value, would be subject to damage from unusual causes, or would, by its nature, be very sensitive or easily damaged. Equipment Housed Off Campus Equipment purchased with grant funds but used off-campus may require supplemental coverage. Individuals should contact the physical plant office prior to proposal submission in order to determine the amount and cost of supplemental insurance. Supplemental insurance should be written into the grant budget when allowed by the funding agency. Privately Owned Equipment Equipment purchased with grants awarded to individuals is considered personal property and technically does not qualify for coverage under the College’s insurance policy. Individuals are encouraged to consult with their personal insurance company agent to verify coverage of privately owned research equipment. |
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| Hazardous Waste Management | |
| Davidson
College is classified by the state of North Carolina as a “conditionally
exempt, small-quantity waste generator. It is the policy of the College
to fully comply with all federal regulations governing hazardous waste
management and the Occupational Safety and Health Act of North Carolina.
To ensure that state and federal requirements are met, the College’s Public
Safety Office is responsible for assessing hazards relating to all aspects
of Davidson’s operations, including that of any on-campus research activity
involving the use of radioactive materials and/or disposal of animal or
chemical waste. Each employee of the College is offered training and periodic retraining in the handling of hazardous wastes in accordance with the North Carolina Occupational Safety and Health Communication Standard, 13 NCAC 7C.0101(a). The control and storage of hazardous waste is the responsibility of each project director and department generating toxic materials. Disposal of hazardous waste is coordinated by the Public Safety Office. Radiation Safety Principal investigators planning to use radioactive materials or x-ray units during the course of a research project should contact Davidson’s Public Safety Office to obtain a list of licensed individuals and the specific radioactive materials each individual is licensed to handle. Licenses are obtained from the Division of Radiation Protection, North Carolina Department of Environmental Health and Natural Resources. Chemical Compliance Review Principal investigators preparing research proposals involving the use of carcinogens, potential biohazards (viruses, recombinant DNA), or chemical hazards (poisons, explosives, flammables) are required to submit a list of substances and their quantity to the Grants and Contracts Office prior to proposal submission. The Director of Public Safety will review the list for state and federal regulatory compliance and will provide an estimated cost of disposal that should, when allowed, be charged against the grant under direct costs. Questions concerning the proper handling, use, storage and disposal of hazardous waste and radioactive materials should be directed to the Director of Public Safety prior to proposal submission. |
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| Human Subjects Research | |
| In compliance with 45 CFR 46, Davidson College has established formal policies and procedures to safeguard the rights and welfare of individuals who participate as subjects in research. Projects that include a human subjects component must receive formal review and approval from the Institutional Review Board (IRB) prior to proposal submission. Individuals should allow sufficient time for IRB review, and if necessary, protocol revision prior to proposal submission. In no case will research projects be allowed to commence without Board review and approval. After the principal investigator receives formal approval of the research protocol from the IRB, the Grants and Contracts Office prepares a "single project assurance" for inclusion in the proposal. For more information on human subjects research see http://www2.davidson.edu/academics/gc/acadgc_hsirb.asp. For protocol forms see http://www2.davidson.edu/academics/gc/gc_forms/hsirb_protocol.dot. Questions may be addressed to Dr. Scott Tonidandel, IRB Chair. | |
| Sabbaticals or Leaves of Absence | |
| Faculty
members are encouraged to plan well in advance for sabbaticals and leaves
of absence. The College policy is to enable faculty members to avail themselves
of as many opportunities for personal and professional development as
possible, but this must be combined with planning for stable departmental
programs and curriculum.
Faculty eligible for sabbatical leave, assistant professor leave, or planning a leave of absence should carefully review institutional policies and procedures governing these activities. In many cases, externally-funded grants and fellowships do not cover benefits; therefore, it is especially important to determine which college-paid benefits will be covered during leaves. If a faculty member on a full-year sabbatical or leave with half-salary paid by the college receives an external grant or grants to supplement the salary provided by the college, the faculty member may be paid all normal fringe benefits by the college on the total amount up to, but not exceeding, the equivalent of the regular, full salary for that sabbatical/leave year. Details regarding sabbaticals and leaves are found in the Faculty Handbook as follows:
1)
Sabbaticals
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